HOW TO MOVE EMAIL ARCHIVE FROM ONE GOOGLE WORKSPACE INTO ANOTHER

We have a client who is very reliant on Google Workspace. They use it like no one we have ever seen — Google Tasks, Hangouts, Spaces, you name it. When it came time to move certain emails between their Google Workspace accounts, there was no straightforward route. They didn't want to move the whole mailbox — just specific email archives while keeping the rest in place.

So, we came up with a plan involving Google Takeout, Mac Mail, and a little tech wizardry.

Step 1: Export Selected Emails Using Google Takeout

1. Log in to Google Takeout
2. Deselect All Data — click Deselect All
3. Select Mail and click "All Mail data included" to customize
4. Filter by Labels or Folders
5. Export as MBOX
6. Download the Archive — extract to get MBOX file

Step 2: Import Emails into Mac Mail

1. Open Mac Mail
2. Go to File > Import Mailboxes
3. Choose MBOX Format
4. Select the MBOX File
5. View imported emails under "On My Mac"

If using Thunderbird, use the ImportExportTools add-on.

Step 3: Sync with a Different Google Workspace Account

1. Add Your New Google Workspace Account in Mail > Preferences > Accounts
2. Create a Folder/Label in your new account
3. Move the Imported Emails — drag and drop from "On My Mac" to the new account folder
4. Wait for Sync — emails upload to your new account

Full Mailbox Migration?

For a full migration, use the Google Workspace Migration Interface.

Need Help?

Transferring emails can be tricky with large data sets. Contact us — we're here to make the process smooth and stress-free.